My papers
Bonus = share × IF × (400 normal / 100 SI). Citation rule: 1+ self-cite, 3+ back-citers, 6+ SDEWES SI (≥2 in JSDEWES or JSDI).
| Title / journal | IF | SI | Share | Bonus € | Status | |
|---|---|---|---|---|---|---|
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Pending entries awaiting your approval
Only entries in the sectors you are responsible for. You can approve, reject with a note, or override the amount.
| Person | Sector | Type | Details | Bonus € | Submitted | Actions |
|---|---|---|---|---|---|---|
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Who counts in for
Tick everyone who shares this year's team pool. The right-hand column shows what the annual rule says on its own — you can overrule it either way. Ticks save immediately. Board members are listed too: ticking one counts them in the head count, which divides the pool further, and the slice computed for them is never paid out.
| Counts in | Employee | Approved applications | Annual rule |
|---|---|---|---|
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Distributed pools ·
Each distribution creates one approved share per ticked person, splitting 1% (coordinator) or 2% (partner) of the project revenue equally between them.
| Project | Role | Revenue € | Shares | Pool € | Per person € | Actions |
|---|---|---|---|---|---|---|
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Nothing assigned to you yet,
Your account is set up correctly and you are signed in — there is simply
nothing for you to do here at the moment. This screen appears when
someone does not earn bonuses through this system and is not the
approver for any sector.
If you expected to see a review queue or your own entries, ask Nikola to check Admin → People.
If you expected to see a review queue or your own entries, ask Nikola to check Admin → People.
Annual study obligations ·
Enter the ECTS each person collected, then record the decision. The
“Annual rule says” column is only a hint computed from the numbers — you can overrule it
either way, exactly like the Prijava qualified list.
| PhD student | PhD year | ECTS | Papers | Annual rule says | Decision | At stake |
|---|---|---|---|---|---|---|
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The rule, as written
Condition — at least 30 ECTS in the calendar year, and at
least 1 paper (co-authorship shares add up). PhD students in their
first year are exempt from the paper requirement only.
If met — the person is paid the larger of everything they earned and the 3,600 € minimum. The minimum is an alternative to the earned bonuses, not an addition to them.
If failed — everything is forfeited except Prijava (applications and awards), including the guaranteed minimum.
If met — the person is paid the larger of everything they earned and the 3,600 € minimum. The minimum is an alternative to the earned bonuses, not an addition to them.
If failed — everything is forfeited except Prijava (applications and awards), including the guaranteed minimum.
Requested (pending)
—
Approved
—
Paid out
—
Outstanding
—
approved − paid
Per employee ·
Requested versus approved versus actually paid. Board members are excluded — they review bonuses but do not earn them.
| Employee | Entries | Pending € | Approved € | Paid € | Outstanding € |
|---|---|---|---|---|---|
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All entries ·
| Person | Sector | Type | Entry | Computed € | Counted € | Status | Actions |
|---|---|---|---|---|---|---|---|
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Entitlement
—
Paid
—
Not yet paid
—
Still to cover
—
approved − paid − not yet paid
Payout run ·
Turns what is owed into payment lines in one go, ready for Katarina's export. The PhD guaranteed minimum and the failed-condition forfeit are already applied. Safe to re-run — it only ever offers what's still outstanding.
| Employee | Earned € | PhD adjustment | Owed € | Paid / scheduled € | Payable now € | |
|---|---|---|---|---|---|---|
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By payer ·
What each entity has paid and still owes. Always shows every payer, ignoring the filters above.
| Payer | Lines | Paid € | Not yet paid € | Total € |
|---|---|---|---|---|
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Payment lines ·
One bonus can be split across several lines — different payer (FSB / UNIFIVE / SDEWES) and different instrument (neoporeziva nagrada, autorski ugovor, dodatni rad, other).
| Employee | Amount € | Source | Instrument | Status | Paid on | Reference | Actions |
|---|---|---|---|---|---|---|---|
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Duplicates & things to check · 2026
Two people claiming the same project, paper, review period or product is now refused
outright by the database, so it cannot reach this list. What shows up here is what
rules can't settle on their own: free-text entries that look alike, and anything still
not attached to a project or paper record. A payout run refuses to generate lines
while a red item is open.
| Severity | What | Why it's flagged | Who |
|---|---|---|---|
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Projects
One row per project. The revenue and budget here are what every bonus on that project
is worked out from — change a figure and every pending entry on it recalculates
at once. Approved entries stay locked; reopen them if a correction has to reach one.
| Code | Title | Type | Programme | Our role | Outcome | Revenue € | Budget € | Entries | Admin |
|---|---|---|---|---|---|---|---|---|---|
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Papers
The impact factor and the citation checklist belong to the paper, filled in once for all
its co-authors. The claimed column is the sum of the co-authors' shares — it can
never exceed 100%.
| Title | Journal | IF | SI | Checklist | Draft ok | Claimed | Admin |
|---|---|---|---|---|---|---|---|
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Products & this year's revenue
Net revenue is recorded once per product per year, so everyone's royalty comes off the
same number. Only reviewers, HR and the CEO can set it.
| Code | Name | First release | Net revenue 2026 € | Claimed | Admin |
|---|---|---|---|---|---|
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Accounts & roles
First sign-ins are linked automatically when the login email matches an employee record, so normally there is nothing to do here. Anyone whose email doesn't match appears unlinked — pick their employee record and role by hand. Changing a role here affects that login only.
| Signed-in email | Employee | Role | Last sign-in |
|---|---|---|---|
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People — sectors, bonuses and PhD status
Who approves what: several people can share a sector, and one person can hold several. Unticking every box makes someone a plain employee. PhD starts is the calendar year of their first PhD year — everything year-relative is worked out from it, so it never needs updating again. The email on each record is what first sign-ins are matched against.
| Employee | Approves sectors | Earns bonuses | PhD student | PhD starts |
|---|---|---|---|---|
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Config · year 2026
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